As our Executive Assistant, you'll be right by Paulina, our CEO, and other managers, handling all kinds of administrative tasks. If you love having a lot of freedom and enjoy solving different problems and challenges every day, this role is for you! It's perfect for students or recent grads who want to dive into the fast-paced world of a growing startup. And don’t worry if you’re still figuring out your dream career path – we're here to help you discover it 🙌

Going into more detail, you’ll:

👉 Manage the CEO’s calendar and communications;

👉 Handle both internal and external communications with team members, business partners, and clients;

👉 Organize business meetings, trips, and webinars;

👉 Support HR activities by processing employee onboarding paperwork and updating employee files;

👉 Draft emails and other business documents as needed;

👉 Prepare presentations, surveys, and reports;

👉 Keep our company’s Notion, website, blog, and social media profiles updated;

👉 Test and implement new tools, methods, and processes to improve your and your team’s productivity;

👉 Manage company expenses and P&L;

👉 Handle other ad hoc tasks to ensure smooth workflow and reduce the CEO’s workload.

Here’s an example of a task so you know what you’ll be dealing with :)

Our lead psychometrician is coming to Warsaw, and we want to record educational materials for five hours. You organize the entire trip (book hotels, transport, etc.), research and create a list of subjects to cover, find and book a recording space, ensure we have all the necessary equipment, and edit or find someone to edit the materials. Then you create a publication plan for all our platforms (blog, social media, etc.) and publish the materials.

You're a perfect match if you:

👉 Are naturally curious;

👉 Enjoy helping people, solving problems, and learning new skills;

👉 Are fluent in written and spoken English and Polish;

👉 Have excellent organizational and attention-to-detail skills;